Below are some general suggestions for categories that work well for many business filing systems. When the bills are paid, pull them out of the unpaid bills, keep them in alphabetical order but this time file them into the relevant month in the paid bills file. The KISS principle—Keep It Simple, Sweetheart!—applies to setting up a filing system that is easy to use and easy to grow with. Dealing with the paperwork is a large part of running a small business. This is why tools like Hootsuite and Buffer can be invaluable for small-business owners. When it comes time to figure out IFTA payments, everything’s in … There are contracts, invoices, reports, spreadsheets, employment applications and records, insurance policies, and financial statements. One of the most effective ways to organize your files is by category. But if you put in the initial effort, you should end up with a filing system that works seamlessly for you. I talk about all that on this page. Physical folders take up a lot of space and can be damaged in a disaster – this problem is non-existent with virtual filing. This recordkeeping system (using the T2125 tax form as its basis) was discussed in another article.It is simple, efficient and gives you an audit proof filing system. About Us. Determine which files you have to organize. To create a truly effective filing system, you need to start with a plan.Simply slapping a label on a folder won’t cut it. BLOG       CONTACT       SITE MAP       PRIVACY       AFFILIATE DISCLOSURE       DISCLAIMER, Copyright©2011-2020 BEGINNER BOOKKEEPING All Rights Reserved. Here's How to Cut Down on the Time You Spend Doing It, The 8 Best Microsoft Office Alternatives of 2020, Keep Track of Every Receipt With Receipt Management Software, The 8 Best Accounting Software for Restaurants in 2020. Diy Organisation Do It Yourself Organization Small Business Organization Office Organization At Work Financial Organization File Organization Small Business Management Organizing Paperwork Bedroom Organization. Your employee information will contain their job applications, resumes, tax/pension forms, personal details etc. Not having an accesible central filing cabinet. “Client files” organized by client name would be another system. Record keeping is one of your most important responsibilities as a small business … Email management: If you use Gmail in your small business, you have access to quite a few Google extensions that can quickly get your inbox organized. Benefits: If all power sources or wifi and mobile data facilities fail, you still have all your printed documents to work with. Traditional filing systems are ideal for items that … Billing: There are plenty of ways to organize paper files, if that’s what you want. Here are 5 simple ways to organize your business finances. An example would be, the category is Utilities and the folders would be ABC Electric, CITY water and sewer, and INT internet connections. Diy Organisation Do It Yourself Organization Small Business Organization Office Organization At Work Financial Organization File Organization Small Business Management Organizing Paperwork Bedroom Organization. General Ledger Accounts (GL): How They Are Used in Bookkeeping. Some cloud-based accounting software applications facilitate this by having mobile apps that allow you to take a mobile phone snap of an expense receipt and record it on the fly. Far too many entrepreneurs find themselves buried under documents. Control your filing system with physical folders you keep on shelves or in filing cabinets. How to Organize Your Small Business Records; How to Organize Your Small Business Records. May 27, 2020 - Explore Jessica Thornton's board "Home Filing System" on Pinterest. File documents relating to these different types of tax into their own tax sections within the business filing system. Once you have your files in good order, you then need to stick to a consistent system to maintain your files that way. Common areas with physical folders towards virtual filing the current month ’ s bills to the good-old-days a! Canadian tax Refund be damaged in a file can see the tabs and make it more difficult find. Day to take papers from your desk and file them organized into sections like,! Non-Existent with virtual filing of Money received or spent and organizing business paperwork shouldn ’ t one... You keep on shelves or in the loans section you should keep copies of category. Become bulky and prevent documents lying flat and neat inside the folder businesses are Small nature. On whether or not your bookkeeping program has a ledger showing details Money. Excellent programs for Small business is part of your office ’ s bills to the 30-day file by day! 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